Submit a Paper

  • Please be sure to read all Author Policies, Author Instructions, and Author Important Messages prior to submitting your paper both on the conference website and in the paper management system
  • When Ready visit: Go visit
  • Click “Submit a contribution to EMBC 20”.
  • Select the Type of Submission you wish to Submit
  • Follow all steps outlined to complete your Submission

Paper Submission Process

All papers submitted to the conference will follow the following process:

Initial paper submission

  • Author or authors draft their best work for review by the organizing committee
  • Each author listed on the paper must listed as an author on the face of the paper and in the paper management system
  • Remember to use templates for ease of submission

Paper review

  • Once the initial submission deadline has completed for your paper submission type, the organizing committee will begin reviewing all papers in your submission type

Notification of acceptance or rejection

  • On or before the scheduled date the organizing committee will notify the corresponding author of the acceptance or rejection of the paper to the conference program
  • Where the paper is accepted to the program the corresponding author is encouraged to update the paper to meet any recommendations provided by the reviewers

Final submission 


  • The corresponding author of the paper must submit the final draft of the paper, on or before the published deadline
  • At least one of the paper author must register as an “author registration” to attend the conference and have a conference registration and any applicable submission fees paid in full at a full registration price to support the paper.  *Single day rates, one day passes, Workshop only, exhibitor rates, or any other specialty admission items do not support paper submission
  • Registration to the conference and full payment of any applicable submission fees substantiates the author(s) commitment to attend the conference and present the paper.  If the corresponding author does not register to attend the conference and pay the any applicable submission session the paper will be deemed “unsupported” and will not be scheduled for presentation in conference program.
  • Corresponding authors are encouraged to complete a thorough review of the paper before final submission deadline this will be the final opportunity to make any changes, adjustments, or acknowledgements. Requests to updated, edit, change, or add information to the paper after final submission will not be accommodated after the final submission deadline.
  • The corresponding author is acts are the lead point of contact for the paper, and is responsible for all activities related to the paper.

Registration and Submission Fees

The Corresponding Author is required to register for the conference at a full registration rate selecting “author registration” admission items.  

*Single day rates, one day passes, Workshop only, exhibitor, or any other specialty prices do not include and will not support paper submission. 

A Full Author Registration admission items to the conference will support up to 2 paper submissions of any submission type, and up to 4 pages per paper submission.

Where a single author registration has more than 2 papers which he or she would like to support the following submission fees apply in addition to the registration fee:

Submission Fees

1st Submission – with Registration $0.00
2nd Submission – with Registration $0.00
3rd Submission – with Registration $100.00
4th Submission – with Registration $200.00
5th Submission – with Registration $300.00
6th Submission – with Registration $400.00
7th Submission – with Registration $500.00 

Where a single author wishes to support any paper which exceeds 4 pages in length the following fees apply in addition to the registration fee: 

Over-length Paper Charges

Page Number 5 $200.00
Page Number 6 $400.00

Page Number 7 $600.00 

*The Maximum Page Length is 7 pages inclusive of reference page. All pages of the paper are accounted for – Example: A 5 page paper which contains 4 pages of research content and 1 reference page, is considered a 5 page paper, and will incur over length page charges
*Prices above do not include any applicable taxes that may apply in the region where the conference is being held
*Once the corresponding author completes the final submission steps registration fees and submission fees are non-refundable

Author Policies

Welcome and Thank you for your interest in being an author for EMBC!

We strongly encourage all prospective authors review this process thoroughly before embarking on the author experience. Working knowledge of the policies and expectations herein, will support you in have a positive author experience.

Our conference is currently accepting the following submission types:

  • Full contributed papers which are 4 to 7 pages in length 
  • Research Poster Papers  – 1 Page Abstracts (not published in IEEE Xplore)
  • Research Poster Papers on COVID-19 – 1 Page Abstracts (not published in IEEE Xplore)

Paper Formatting & Eligibility

  • All papers must be written in English
  • All papers must be original unpublished work 
  • Each paper may be written by up to 35 authors maximum.
  • One author must be designated the corresponding author for the paper.
  • Our current paper management system will accept papers in Microsoft Word and Latex.
  • We highly recommend the usage of the provided templates to generate your paper.  

            Templates can be downloaded in the paper management system

  • Each submission will be reviewed for compliance of margins, headers, and footers, page numbers, and other size specifications.  Papers which are non-compliant may not be included in the proceeding.

Corresponding Author

The corresponding author acts as the assigned manager of the paper, and should have the authority of all authors to speak collectively on behalf of all authors, and complete all the tasks and expectation require of a corresponding author within this process.

Whereas many of the responsibilities of the corresponding author will require compliance with legal terms and conditions, such as registration and transferring copyright, the corresponding author of the paper should be an adult of 18 year of age or older. While it is traditional for the first listed author to be the corresponding author, any author of the paper may be designated the corresponding author.  

The corresponding author is responsible for all activities related to the paper submission. This includes but is not limited to:

  • Initial submission of a compliant manuscript on or before the submission deadline
  • Making any updates or changes to the paper that may be requested or required
  • Acting as the representative to all authors associated with the paper as the lead communicator and representative for the paper
  • Ensuring the conference registration fee and submission fees are paid to support final paper upload
  • Completing the and accurate final submission of the paper on or before the final submission deadline
  • Ensuring the paper is presented at the conference during the assigned presentation time scheduled by the organizing committee
  • Adherence to the EMBS No Show Policy and processes therein

Presenting your Paper

Each paper that is accepted to the conference program by the organizing committee and meets the final submission and registration requirements will be be required to present their work at the conference as scheduled by the organizing committee.
Decisions on the Presentation type or vehicle assigned to a paper are determined by the conference organizing committee members considering the factors which include, but are not limited to:

  • Conference Editorial Board recommendation
  • Recommendations and suggestions by the paper reviewer
  • Topic and content of the paper
  • Topic Interest
  • Conference delivery resources

Given the size of the conference and the number of papers presented during the conference, the committee is unable to accommodate special requests for presentation types and/or scheduling accommodations.

Authors are encouraged to plan attendance for the full conference schedule as all presentation dates are subject to change with or without notice.

No Show Policy

EMBS enforces a no-show policy.  Any paper which is accepted to the conference and is included in the final program must be presented at the conference.  The corresponding author is the scheduled presenter of the paper, and is required to present the paper at the scheduled presentation date and time determined by the conference organizing committee.

The author(s) of any paper which is added to the final conference program but is not presented as scheduled will be subscribed to the no-show list compiled by EMBS.  

Authors who are listed to the EMBS no-show list will be included on said list for a period of no less than 2 years.  The list of no-shows will be made available to All EMBS Conference organizers, and said organizers may reject submissions from authors included on the no show list.

Where as the corresponding author is required to present the paper, should any circumstances arise where the corresponding author is unable to present the paper at the conference, the corresponding author may delegate the presentation responsibility to one of the listed co-authors of the paper to present the paper in his or her absence.    

Said substitution of a corresponding author by another co-author must be documented and substantiated in advance via the EMBS Substitute/Absentee Form.  It is the responsibility of the corresponding author to submit a substitute/absentee case to the embs executive office before the scheduled date of the presentation.

Undocumented Substitutions will be considered a corresponding author “no show”.

Should a circumstance arise where none of the listed authors are able to present the paper at the conference it is the responsibility of the corresponding author to submit a substitute/absentee case to via the EMBS Substitute/Absentee Form documenting the reason for the absence.  

Cases submited to the EMBS Substitute Absentee Form where the paper is not presented by the corresponding author or a substitute co-authors will be reviewed on its merits and supporting documentation may be required.

Please click here submit a substitution/absentee case 

*Submission of a substitute/absentee case does not guarantee publication or indexing of an unpresented paper.
**Each substitute/absentee case is subject to review and approval 
***Review and approval of a substitute/absentee case will be completed no sooner than 30 days    after the final day of the conference schedule.

Paper Publication

Full contributed papers ONLY which are accepted to the conference program, are presented at the conference as scheduled, and meet the IEEE standards for publication will be eligible for publication in IEEE Xplore and indexed by PubMed and Medline.

Eligibility requirements for a publication include but are not limited to:

  • Paper is a full contributed paper is Accepted to the conference program
  • All Conference registration fees and submission fees are paid in full
  • The paper is presented at the conference at the scheduled time by the corresponding author or delegate author
  • Meets and passes all IEEE standards including but not limited to plagiarism and formatting checks

*Acceptance to the conference does not guarantee or imply the guarantee of publication
**Research Poster Papers  – 1 Page Abstracts are not eligible for publication

Open Access Publication

Thank you for submitting your final paper to the 42nd Annual International Conference of the IEEE Engineering in Medicine and Biology Society (EMBC 2020)!

As an author of the conference, you provide a valuable contribution to a countless number of your peers in the biomedical engineering field, and following the presentation of your paper at the conference, you will have the opportunity to have your paper indexed in both IEEE Xplore and PubMed.

Despite the broad reach of both IEEE Xplore and PubMed many authors have asked us for opportunities to broaden the audience of their paper, by making it available to the open access audience!

In response to these requests, the IEEE EMBS team is introducing a limited time offer to authors of our EMBC 2020 full-contributed papers, which will allow the full-text version of the paper to be available in IEEE Xplore to anyone!

What does this mean?

Today, if your paper is indexed in IEEE Xplore a visitor to the site, can only access the full text of your work by either paying a full-text access fee or by obtaining an IEEE Xplore subscription through their respective organization; limiting the visitor to abstracts of the paper.

However, if your paper is an open access paper, anyone who visits the IEEE Xplore site will be able to view the full-text version of the paper without restriction, making your paper more visible and available to researchers and your peers.

 Open Access Fee for 2020 starts at $250.00 per Paper; Members of IEEE and EMBS receive a special discount and will pay only $212.50 per paper

The corresponding author of accepted full contributed papers may add this option during their registration.  Already Registered?  Modify your registration to add this option today!


*Notes:  Fee is non-refundable; paper must be eligible for conference publication; only one fee per paper; full-contributed papers only, membership status will be verified before publication.