Health and Safety

COVID-19 STATEMENT – April 10, 2020
We understand the heightened concern over the novel coronavirus (COVID-19) around the world. EMBS leadership is monitoring all mandates related to the COVID-19 pandemic and the potential impacts on travel to the 2020 EMBC in Montreal. We know that many of you are directly and indirectly engaged in the fight against this disease: supporting biomedical research and applications, supporting data analysis and modeling, maintaining critical communications and caring for each other. We are grateful for your work and contributions.

Based on what we know today, balancing with the approximately 100 days until the commencement of the EMBC 2020 Annual Meeting, EMBC 2020 is planning to move forward as originally planned. We recognize that this is a rapidly evolving situation, with a constantly changing landscape. As such, EMBS leadership is closely monitoring the situation, and will provide updates should the leadership decide to change

We look forward to seeing you at EMBC2020.  The health and safety of all attendees is our primary goal. To ensure the well-being of all event participants, we have assembled the following guidelines to provide a safe and enjoyable experience.


  • Be sure to note the name/address/phone of the event venue:

Palais des congrès de Montréal
1001 Place Jean-Paul-Riopelle
Montréal, Québec, Canada
Tel.: 514 871-8122

  • Share your plans. Advise a family member or friend of your travel plans, including the dates you will be gone, how you will travel to the meeting, and where you are staying
  • Note the EMBC2020 website address:
  • Research your destination and review requirements for entry/exit, visa requirements, local laws, customs, medical care etc. If traveling abroad, note the location of the embassy or consulate of your home country. (source: U.S. Department of State)
  • Inform your bank and credit card companies of your travel plans and familiarize yourself with the local currency.
  • Keep medications in your carry-on luggage


  • Make at least two photocopies of all your travel documents (passport, driver’s license, credit cards, etc.). Leave one copy with a trusted person at home and carry the other separately from your original documents.
  • Keep your passport separate from your wallet to avoid theft. Do not carry your passport in your back pocket.

The World Health Organization (WHO) offers the following health guidance to help you prepare for your trip.

  • Read up on your destination (local diseases, packing recommendations, and preventative medications)
  • If traveling internationally, contact a travel medicine center or a physician, preferably 4–8 weeks before departure to receive any required vaccinations
  • Obtain prescriptions for your medications and assemble a suitable medical kit

Please visit the World Health Organization’s website for any travel advisories for your destination prior to your trip.


  • Protect your identity. Wear your name badge only inside the meeting and convention facility; remove and secure your name badge when going to and from the meeting; when disposing of your name badge, scratch out or destroy your name and the QR code to protect your personal information;
  • Plan for an emergency. Be aware of your surroundings. Know where the nearest exists are located. Use the buddy system. Exchange contact information with another meeting attendee. In the event of an emergency, agree where you will meet up. Call for help if your buddy does not meet up at the agreed location within a reasonable amount of time.
  • See something, say something. If you see something that raises a safety or security concern, please say something
  • Keep a close eye on your belongings at all times. Avoid leaving bags on the ground or over the back of your chair.
  • Report any lost/stolen property or ID documents immediately by calling the local authorities. Promptly cancel any lost or stolen credit cards.
  • Do not leave beverages unattended and do not accept food or drinks from people you do not know
  • Lock your vehicle and secure any valuables
  • Do not indicate your room number on your hotel key


  • If you or a fellow participant require medical assistance during the event, immediately inform event staff or in the event of an emergency Dial 911
  • Carry documentation of medications, allergies, and blood type. Wear your medical alert bracelet if you have one.
  • Follow the World Health Organization’s (WHO) and Centers for Disease Control and Prevention’s (CDC) guidelines to prevent the spread of infectious diseases at the event:
  1. Wash your hands frequently with soap and water for 20 seconds or use an alcohol-based hand sanitizer
  2. Maintain social distancing (1 meter/3 feet) between yourself and anyone who is coughing or sneezing
  3. Avoid touching eyes, nose, and mouth
  4. When coughing and sneezing, cover mouth with flexed elbow or tissue. Throw tissue into closed bin immediately after use.
  5. If you have fever, cough, and difficulty breathing, seek medical care early
  6. Stay informed and follow advice given by your healthcare provider
  7. Montreal Public Health & Safety link 

Emergency Contacts

  • If an emergency occurs, please contact emergency services immediately by dialing 911
  • For non-emergency situations please inform event/Convention Center staff
  • For the city of Montreal emergency preparedness, please click here

Emergency Evacuations

  • If you hear an alarm, please evacuate the facility immediately in a calm and orderly fashion. Pay close attention to your surroundings.
  • Follow all directions from emergency personnel and event staff.

Local Hospitals

Below find the contact information of a hospital with emergency rooms closest to our event.  If you are venturing outside of the event venue, please note that there may be closer hospitals. In an emergency, always contact emergency services immediately by dialing 911

Centre Hospitalier de l’Université de Montréal (CHUM)
1051 Rue Sanguinet,
Montréal, QC H2X 3E4, Canada