Call For Papers

EMBC 2023 is now accepting submissions for:

Full Contributed Papers which are 4 to 7 pages in length (overlength fees apply for 5 or more pages)

One page Research Poster Papers (not eligible for publication)

When Ready to submit, visit:  https://embs.papercept.net/conferences/scripts/start.pl
Click “Submit a contribution to EMBC 23”.
Select the Type of Submission you wish to Submit

Remember to use templates for compliance with formatting requirements and for ease of submission

Submission Portal

Submit your proposal for Workshops, Mini Symposia and Special Sessions.

Please review the following Paper Guidelines:

All Papers submitted to EMBC must:

  1. Be compliant with the IEEE Publications Service and Products Board Operations Manual and all policies therein     https://conferences.ieeeauthorcenter.ieee.org/author-ethics/guidelines-and-policies/fundamental-publishing-guidelines-and-principles/
  2. Be compliant with the IEEE Engineering in Medicine and Biology Society Code of Ethics www.embs.org/ethics
  3. All authors listed on the paper must be eligible to submit a paper to EMBS conferences.

 Formatting

  • All papers must be written in English
  • All papers must be original unpublished work
  • Each paper may be written by up to 35 authors maximum.
  • Each author listed on the paper must be listed in the paper management system
  • One author must be designated the corresponding author for the paper.
  • Our current paper management system will accept papers in Microsoft Word and Latex.
  • We highly recommend the usage of the provided templates to generate your paper.

Templates can be downloaded in the paper management system

  • Each submission will be reviewed for compliance of paper size, margins, headers, and footers, page numbers, and other size specifications.  Papers which are non-compliant may not be included in the proceeding.

Corresponding Author

  • Each paper submitted to EMBC must have a designated corresponding author assigned.
  • While it is traditional for the first listed author to be the corresponding author, any author of the paper may be designated the corresponding author.
  • Whereas many of the responsibilities of the corresponding author will require compliance with legal terms and conditions, such as registration and transferring copyright, the corresponding author of the paper should be an adult of 18 years of age or older with the authority to agree to any and all legal requirements for the paper.
  • The corresponding author acts as the assigned manager of the paper and should have the authority of all authors to speak collectively on behalf of all authors.
  • The corresponding author is the author responsible for completing all tasks and expectations required for the paper during the paper submission process.
  • The corresponding author is responsible for all activities related to the paper submission. This includes but is not limited to:
    1. Initial submission of a compliant manuscript on or before the submission deadline
    2. Ensure adherence to the deadlines during the paper submission process
    3. Making timely updates or changes to the paper that may be requested or required during the submission process
    4. Acting as the representative to all authors associated with the paper as the lead communicator and representative for the paper
    5. Ensuring any and all fees related to the submission, such as conference registration fee and submission fees, are paid to support final paper upload in accordance with conference deadlines
    6. Completing the accurate final submission of the paper on or before the final submission deadline
    7. Ensuring the paper is presented at the conference during the assigned presentation time scheduled by the organizing committee
    8. Adherence to the EMBS No Show Policy and processes therein

Paper Initial Submission

Timely Submission

  • All authors who wish to have a paper considered for inclusion in the conference program must submit and complete the paper submission process before the submission deadline for the respective submission type.  Late submissions will not be accommodated.

Submission Quality

  • Authors are encouraged to complete a thorough review of the initial submission manuscript. The paper which is submitted will be the paper which is reviewed by the reviewing body. Once the initial submission deadline closes any requests to edit the initial submission cannot be accommodated.
  • Reviews are assigned by theme and keywords included in the paper data during the initial paper submission process. Authors are encouraged to carefully select keywords and themes to ensure the paper is reviewed by peers in your subject area.

Review Process 

  • Each paper will be reviewed by reviewers assigned by the IEEE Engineering in Medicine and Biology Conference Editorial Board team in connection with the conference organizing committee, and in compliance with IEEE & EMBS Publication and Review Policies.
  • Reviews are traditional single blind peer reviews where the identity of the reviewer is not visible to the author(s).
  • The qualitative and quantitative feedback from the reviews and other factors of consideration for the conference will be gathered to determine whether the papers should be either accepted or rejected to the conference.

Acceptance or Rejection

  • On or before the scheduled and communicated notification date the conference will notify the corresponding author of the acceptance or rejection of the paper along with any comments and/or suggested feedback received from reviewers.  If accepted, we strongly encourage updating the paper with any recommendations provided by the reviewers
  • Papers which are accepted will be advised of next steps and will be required to move forward with additional requirements and deadlines related to the conference submission process

Final Submission

  • Papers which are accepted to the conference program are required to complete all steps outlined for the final submission process. Papers which do not complete the final submission steps on or before the deadlines are subject to removal from the conference program
  1. Submit the Final Draft:
  • Submit the final draft on or before the published deadline. The Final draft should be Presentation and Publication Ready (one page papers are not eligible for publishing)
  • We encourage a complete and thorough review of the paper as this will be the final opportunity to make any changes, adjustments, or acknowledgements; Requests to update, edit, change, or add information to the paper will not be accommodated after the final submission deadline.
  1. Transfer of Copyright to IEEE

Submit your Full Contributed Papers

Submit
    • In accordance with IEEE Policy and the IEEE PSPB Operations Manual, all papers must transfer copyright of the paper to IEEE before publication. You may visit the IEEE Author center for more details on the copyright process and requirement
  1. Registration to the Conference
    • The corresponding author of the paper is expected to register to attend the conference and present the work
    • If the corresponding author is not able to attend the conference, he or she may delegate this responsibility to a co-author. The co-author attending is then required to pay the registration.  This supports the rule that at least one author of the paper must pay the full registration fee in support of the paper.
    • Delegation of this responsibility requires that the corresponding author submit a substitute/absentee case in advance
    • Full registration rates are defined as rates which offer all full access to the conference for the duration of the conference
    • Student Full rates can support a full paper
  1. All fees must be paid in full, including any applicable taxes.
  • Payment of any Applicable Submission Fees
    1. Additional Submission Fees
      • Each Author Full Registration will support up to 2 Accepted Papers of any submission type
      • Additional submission fees will apply to any submission greater than 2
    2. Overlength Page Charges
      • Full contributed papers which exceed 4 pages in length will be charged an over length page fee, per page count greater than 4.
      • Over length page fees are applied regardless of page content. For example, a 5-page paper which contains 4 pages of research content and 1 reference page, is considered a 5-page paper, and will incur overlength page charges.
        *The Maximum Page Length is 7 pages inclusive of the reference page.
      • Overlength Paper Charges
One additional page $250.00
Two additional pages $500.00
Three additional pages $750.00
  1. All fees must be paid in full, including any applicable taxes

Paper Presentation

  • Each paper that is accepted to the conference and meets the final submission and registration requirements will be required to present their work at the conference as scheduled by the organizing committee.
  • Decisions on the Presentation type assigned to a paper are determined by the conference organizing committee considering the factors which include, but are not limited to:
    1. Conference Editorial Board recommendation
    2. Recommendations and suggestions by the paper reviewer
  • Topic and content of the paper
  • Topic interest
  • Conference delivery resources
  • Given the size of the conference and the number of papers presented during the conference, the committee is unable to accommodate special requests for presentation types and/or scheduling accommodations
  • Authors are encouraged to plan attendance for the full conference scheduled as all presentation dates are subject to change with or without notice.

EMBS No Shows

  • Policy
    1. EMBS enforces a no-show policy. Any paper which is accepted to the conference, completes final submission, and is included in the final program must be presented at the conference.
    2. The corresponding author is the scheduled presenter of the paper and is required to present the paper at the scheduled presentation date and time determined by the conference organizing committee
    3. The author(s) of any paper which is added to the final conference program but is not presented as scheduled will be subscribed to the no-show list compiled by EMBS
  • EMBS No Show Author List
    1. Authors who are listed on the EMBS no-show list will be included on said list for a period of no less than 2 years
    2. The list of no-shows will be made available to All EMBS Conference organizers and said organizers may reject submissions from authors included on the no show list
  • Substitutions
    1. The corresponding author is required to present the paper, should any circumstances arise where the corresponding author is unable to present the paper at the conference, the corresponding author may delegate the presentation responsibility to one of the listed co-authors of the paper to present the paper in his or her absence
    2. Said substitution of a corresponding author by a co-author must be documented and substantiated in advance via the EMBS Substitute/Absentee Form
    3. It is the responsibility of the corresponding author to submit a substitute/absentee case to the EMBS executive office before the scheduled date of the presentation
    4. Undocumented Substitutions will be considered a corresponding author “no show”
    5. Should a circumstance arise where none of the listed authors are able to present the paper at the conference it is the responsibility of the corresponding author to submit a substitute/absentee case to via the EMBS Substitute/Absentee Form documenting the reason for the absence
    6. Cases submitted to the EMBS Substitute Absentee Form, where the paper is not presented by the corresponding author or a substitute co-authors will be reviewed on its merits, and supporting documentation may be required

Paper Publication & Indexing

  • Papers submitted on the Full Contributed Paper type and path, which are accepted, complete all final submission steps as outlined by the conference, are presented at the conference as scheduled, and meet the IEEE Standards for Publication will be deemed eligible by EMBS for publication and indexing in IEEE Xplore and PubMed Medline as a paper include in the conference proceedings
  • 1 Page Papers are not eligible for publication and indexing opportunities
  • Acceptance to the conference does not guarantee or imply the guarantee of publication

Best Practices:

  • Authors are encouraged to
    • Ensure your email address in the author profile are up to date
    • Check spam and junk folders for messages related to your submitted work
    • Login as often as possible to your author workspace for any changes in status of notifications