Now Accepting Reservations!
Arinex is the official accommodation provider for the conference and has negotiated specially discounted rates with a wide range of hotels. Accommodation will be sold on a first come, first served basis and the published rates will be available until 22 June 2023. Book now to avoid disappointment and secure your discounted rate!
The option to book accommodation is available via the registration form to streamline your experience, otherwise you can also book your registration via the below button.
When your room is reserved, you will receive an immediate confirmation by email. Breakfast is included unless otherwise stated. For group bookings of 10 rooms or more, or other accommodation enquiries, please email or call our team.
Email: register.embc2023@arinex.com.au
Tel: +61 2 9265 0700
Deadline to Book: June 14, 2023
Accommodation Options
Novotel Sydney on Darling Harbour
100 Murray Street, Circular Quay – Darling Hbr, Sydney NSW 2000
11 minute walk from ICC Sydney
Located just a short stroll from Sydney’s premier dining and entertainment district, Novotel Sydney Darling Harbour offers spacious rooms, some with stunning views of the city skyline. It boasts a fitness centre, outdoor swimming pool, outdoor tennis court and 30 minutes of free WiFi in the lobby per device per day.
Adina Apartment Hotel Darling Harbour
55 Shelley St, Sydney NSW 2000
15 minute walk from ICC Sydney
Located on King Street Wharf, Adina Apartment Hotel Sydney Darling Harbour offers an unbeatable harbourside experience just footsteps from world-class attractions including Madame Tussauds Sydney, Sea Life Sydney Aquarium, Star Casino, Captain Cook Cruises and Barangaroo. Many of Sydney’s best cultural venues are also nearby, including the Lyric Theatre, Powerhouse Museum and Roslyn Packer Theatre.
Holiday Inn Darling Harbour
68 Harbour St, Haymarket NSW 2000
5 minute walk from ICC Sydney
Situated in the heart of the popular Darling Harbour entertainment district, Holiday Inn is ideally located for sightseeing, nightlife and shopping. A former 1890s wool store, this property features a free Wi-Fi, a breakfast restaurant and a fitness centre. Holiday Inn Darling Harbour is within 5 minutes’ walk of Chinatown, Paddy’s Market, SEA LIFE Sydney Aquarium and the various other attractions and dining options of Cockle Bay Wharf.
Sofitel Sydney Darling Harbour
12 Darling Dr, Sydney NSW 2000
1 minute walk from ICC Sydney
Sofitel Sydney Darling Harbour is just a 1-minute walk to the International Convention Centre and a 10-minute drive to the Sydney CBD. Circular Quay, where the world renowned Sydney Opera House and Harbour bridge reside, is only 3.8 km from the hotel.
Accommodation Conditions
Booking Procedures
Cancellation Policy
Check-in Procedure
Group Bookings
Booking Procedures
How to Book
The Conference Managers will forward your contact details, reservation and credit card details to the hotel of your choice.
Accommodation may be booked when you complete the online registration form on the registration page of this website. Alternatively, email your requirements to the Conference Managers who will be more than happy to assist.
Credit card guarantee
Credit card details must be provided at the time of booking to guarantee your reservation. Your hotel booking is unable to be confirmed if this has not been received. If your accommodation payment is to be charged to a third-party credit card, please contact the Conference Managers requesting a credit card authorisation form which will allow the hotel to process the appropriate charges to this card upon checkout. Should you be unable to provide a credit card, full pre-payment of your booking must be made to guarantee your reservation. This payment can be made by invoice, simply contact the Conference Managers directly to arrange this.
Changes to bookings
Any required changes to your booking must be requested in writing to the Conference Managers by 30 working days prior to the Conference start date.
Late bookings
New bookings and changes to existing bookings requested within 15 working days prior to the Meeting start date will be subject to hotel availability and rate increase. It is recommended you book early to avoid disappointment.
Cancellation Policy
Flexible terms and conditions apply to amendments or cancellations made up to 30 working days prior to the Conference . Cancellation charges will apply after this date.
Cancellation charges
- A cancellation charge of one night’s accommodation rate will apply for cancelled bookings from 30 working days prior to the Conference date.
- A cancellation charge of one night’s accommodation rate will also apply if you do not arrive on the date you are booked to check in.
- All cancellations and changes to your reservation must be made in writing to the Conference Managers.
Reduction of stay
Should you need to reduce your stay within 30 working days of the start of the Conference, cancellation charges may be incurred at the hotel’s discretion.
Non-arrival / no show
In the event of a non-arrival when one night deposit has been paid, your room will be held until the following morning (1100 hours) and your one night’s deposit will be retained by the hotel as a cancellation charge. In the event of a non-arrival when full pre-payment is made for the entire stay, your room will be held for each night booked and you will not be entitled to any refund.
Rates
The negotiated rates are valid up to 30 working days prior to the Conference start date. After this, accommodation is subject to availability and rates are subject to an increase.
Rates may increase at any time without notice due to changes in government charges, taxes or levies.
Check-in Procedure
As per standard hotel policies and procedures delegates will be required to provide credit card details upon check-in. This is to cover any incidental charges incurred during your stay and all remaining unpaid room nights.
The hotel will place a hold on your credit card for an amount which covers all unpaid accommodation nights reserved plus a daily amount for incidental charges. Any money still held on your credit card by the hotel once you have settled your account and checked out will be released. If you will be settling your accommodation account and incidentals by cash you will still be asked to provide your credit card for guarantee at the time of check-in.
If you will be settling your accommodation account by cash you will be asked to pre pay for your accommodation in full when you check-in plus a cash deposit to cover incidentals that may be incurred during your stay. Should you not utilise any incidentals during your stay the cash deposit, for incidentals only, will be refunded to you by the hotel upon check-out.
Please note the daily incidental charge may vary across the listed hotels.
Daily Incidental Charges
Please note the daily incidental charges the hotel will hold on your credit card may vary across the listed hotels. Should you wish to confirm the amount that will be held against your card, please enquire with your hotel during check-in.
Late Arrivals / No Shows
Please indicate when you register, or notify the Conference Managers in writing, if you will arrive at your hotel after 1800 hours. Failure to do so may result in your room being treated as a no-show and being released.
Check in / check out times
Check-in time for most hotels is 1500 hours and check-out time is 1000 hours. Should you wish to guarantee your check-in before 1500 hours, you will need to pre-book and pay for the previous night. If you wish to guarantee a late check-out you will need to book for the next night.
These additional nights can be booked at the time of making your reservation. Alternatively, if you have already made your accommodation booking, you can request the additional nights by advising the Conference Managers in writing.
Group Bookings
If your organisation would like to make a group booking of 15 rooms or more at one of the listed hotels, please contact the Conference Managers with your group booking requirements.
If you would like to make a group booking of 15 rooms or more at a hotel not listed above, the Conference Managers will endeavour to secure rooms and negotiate group rates on your behalf with the hotel of your choice. With a large network of hotel contacts our accommodation specialists have the buying power to ensure all your needs are met and your booking is managed efficiently.
Contact the Conference Managers today to secure your group booking at embc2023@arinex.com.au.
Register to Attend the Conference
Click here to access the EMBC 2023 registration form.