Sponsorship and Exhibition

Principal Conference Partner: exclusive opportunity

Investment $US20,000 incl. GST ($A31,100)

The Platinum Sponsor is our principal partner in the success of IEEE EMBC 2023, and we will work closely with you to provide opportunities to promote your organisation prior to and throughout the event. Your participation at this level will provide your organisation with exceptional exposure and profile in the medical and biological communities involved.

Program involvement:

• Opportunity to sponsor one of the Plenary sessions. This will be a keynote presentation offered to the full Conference audience and not scheduled against any other presentation. The sponsor will be offered the opportunity either (a) to introduce a keynote session which the IEEE EMBC 2023 Program Committee organises on a topic relevant to the sponsor (with an introduction/welcome of up to 5 minutes); or (b) for the sponsor to put forward options for its own session topic and/or speaker (subject to approval by the Program Committee and the keynote speaker)
• Welcome presentation (up to two minutes) at the official Conference opening
• Verbal acknowledgements at the official opening and closing of the event
• Acknowledgement in all major shared sessions during the Conference as the Platinum Partner.

Conference registration:

• Six Conference Registration Passes (including entry into the official Welcome Reception and the IEEE Young Professionals Reception)

Branding and visibility:

• Sponsor logo on the Conference welcome slides and holding slides
• Plenary Rooms sponsorship including pull-up banners (to be provided by the sponsor) placed on the plenary stage (at all times apart from when another sponsor is presenting its own sponsored Plenary session)
• Opportunity for a five-minute introduction (including the presentation of a video to be supplied by the sponsor) within the allocated keynote introductory slot
• Polo tops or t-shirts x 12 with sponsor logo to be worn by the Conference registration staff (to be provided by the sponsor and approved by Organising Committee)
• Two brochures (A4 size – to be provided by the sponsor) to be distributed to delegates by way of seat-drop during the sponsored Plenary session
• Acknowledgment on home page of the Conference website as the Platinum Partner, including sponsor’s logo with link to the organisation’s website
• Acknowledgment on home page of the Conference Mobile App as the Platinum Partner, including sponsor’s logo with link to the organisation’s website
• 100-word organisation profile in the Conference Mobile App
• Acknowledgement in IEEE Pulse Magazine as the Platinum Sponsor
• Acknowledgement in all official Conference promotional EDMs (Electronic Direct Mail) as the Platinum Partner, including sponsor’s logo with link to its website
• Acknowledgement in all official Conference social media posts
• Opportunity to provide content (to be approved by the Organising Committee) for inclusion in an EDM dedicated to the sponsor, to be sent to registered attendees prior to the event.

Exhibition:

• One complimentary 3m x 3m Shell Scheme exhibition booth
• Two exhibitor registrations (which include morning/afternoon teas each day)

Post-event:

• Use of Conference event logo until end of August 2023
• Access to the delegate list (subject to privacy legislation) two weeks prior and immediately post the event

Conference Partner: three opportunities

Investment $US10,000 incl. GST ($A14,630)

The Gold package is a unique opportunity for just three organisations to claim a premium sponsorship position at the Conference and thereby to raise the profile of their businesses to new heights, prior to and throughout the event.

• Program involvement: Opportunity to sponsor one of the Concurrent sessions. The sponsor will be offered the opportunity either (a) to align your organisation with a Concurrent session which the IEEE EMBC 2023 Program Committee organises on a topic relevant to the sponsor (with an introduction/welcome of up to 5 minutes); or (b) for the sponsor to put forward options for its own Concurrent session topic and/or speaker (subject to approval by the Program Committee). Note that Concurrent sessions are running separately from the main Conference program and thus attendance numbers will depend on the appeal of the session topic.

Conference registration:

• Four Conference Registration Passes (including entry to the official Welcome Reception and the IEEE Young Professionals Reception)

Branding and visibility:

• Sponsor logo on the Conference welcome slides and holding slides
• Opportunity for a five-minute introduction (including the presentation of a video to be supplied by the sponsor) within the allocated Concurrent session
• Opportunity to place one pull-up banner (to be supplied by the sponsor) at the front of the room during the sponsored Concurrent session
• One brochure (A4 size – to be provided by the sponsor) to be distributed to delegates by way of seat-drop during the sponsored Concurrent session
• Acknowledgment on home page of the Conference website as a Gold Sponsor, including sponsor’s logo with link to the organisation’s website
• Acknowledgment on home page of the Conference Mobile App as a Gold Sponsor, including sponsor’s logo with link to the organisation’s website
• 50-word organisation profile in the Conference Mobile App
• Acknowledgement in all official Conference promotional EDMs (Electronic Direct Mail) as a Gold Sponsor, including sponsor’s logo with link to its website
• Acknowledgement in up to three official Conference social media posts
• Opportunity to provide content (to be approved by the Organising Committee) for inclusion in an EDM dedicated to the sponsor, to be sent to registered attendees prior to the event.

Exhibition:

• One complimentary 3m x 3m Shell Scheme exhibition booth
• Two exhibitor registrations (which include morning/afternoon teas each day)

Post-event:

• Use of Conference event logo until end of August 2023
• Access to the delegate list (subject to privacy legislation) two weeks prior and immediately post the event

Conference Partner: five opportunities

Investment $US6,000 incl. GST ($A8,770)

The Silver sponsorship package is an opportunity for just five organisations to occupy a premium sponsorship position at the Conference and to enjoy a range of benefits which encompass high-profile program involvement along with stand-out brand awareness and exhibition presence.

Program involvement:

• Opportunity to sponsor one of the Concurrent sessions. The sponsor will be offered the opportunity either (a) to align your organisation with a Concurrent session which the IEEE EMBC 2023 Program Committee organises on a topic relevant to the sponsor (with an introduction/welcome of up to 5 minutes); or (b) for the sponsor to put forward options for its own Concurrent session topic and/or speaker (subject to approval by the Program Committee). Note that Concurrent sessions are running separately from the main Conference program and thus attendance numbers will depend on the appeal of the session topic.

Conference registration:

• Two Conference Registration Passes (including entry to the official Welcome Reception and the IEEE Young Professionals Reception)

Branding and visibility:

• Sponsor logo on the Conference welcome slides and holding slides
• Opportunity for a five-minute introduction (including the presentation of a video to be supplied by the sponsor) within the allocated Concurrent session
• Opportunity to place one pull-up banner (to be supplied by the sponsor) at the front of the room during the sponsored Concurrent session
• One brochure (A4 size – to be provided by the sponsor) to be distributed to delegates by way of seat-drop during the sponsored Concurrent session
• Acknowledgment on home page of the Conference website as a Silver Sponsor, including sponsor’s logo with link to the organisation’s website
• Acknowledgment on home page of the Conference Mobile App as a Silver Sponsor, including sponsor’s logo with link to the organisation’s website
• 50-word organisation profile in the Conference Mobile App
• Acknowledgement in all official Conference promotional EDMs (Electronic Direct Mail) as a Silver Sponsor, including sponsor’s logo with link to its website
• Acknowledgement in one official Conference social media post

Exhibition:

• One complimentary 3m x 3m Shell Scheme exhibition booth
• Two exhibitor registrations (which include morning/afternoon teas each day)

Post-event:

• Use of Conference event logo until end of August 2023
• Access to the delegate list (subject to privacy legislation) two weeks prior and immediately post the event

Conference Partner: unlimited opportunities

Investment $US3,500 incl. GST ($A5,130)

The Bronze sponsorship package represents an excellent value-for-money proposition, enabling organisations to enjoy strong brand visibility as a top-tier sponsor along with an exhibition presence – all at a very attractive price.

Conference registration:

• One Conference Registration Passes (including entry to the official Welcome Reception and the IEEE Young Professionals Reception)

Branding and visibility:

• Sponsor logo on the Conference welcome slides and holding slides
• Acknowledgment on home page of the Conference website as a Bronze Sponsor, including sponsor’s logo with link to the organisation’s website
• Acknowledgment on home page of the Conference Mobile App as a Bronze Sponsor, including sponsor’s logo with link to the organisation’s website
• 50-word organisation profile in the Conference Mobile App
• Acknowledgement in all official Conference promotional EDMs (Electronic Direct Mail) as a Bronze Sponsor, including sponsor’s logo with link to its website

Exhibition:

• One complimentary 3m x 3m Shell Scheme exhibition booth
• One exhibitor registrations (which include morning/afternoon teas each day)

Post-event:

• Use of Conference event logo until end of August 2023
• Access to the delegate list (subject to privacy legislation) two weeks prior and immediately post the event

Limited opportunities

Investment $US10,000 incl. GST per session ($A14,630)

Program involvement:

• Opportunity to sponsor one of the Plenary sessions. This will be a keynote presentation offered to the full Conference audience and not scheduled against any other presentation. The sponsor will be offered the opportunity either (a) to introduce a keynote session which the IEEE EMBC 2023 Program Committee organises on a topic relevant to the sponsor (with an introduction/welcome of up to 5 minutes); or (b) for the sponsor to put forward options for its own session topic and/or speaker (subject to approval by the Program Committee and the keynote speaker)

Conference registration:

• Two Conference Registration Passes (including entry to the official Welcome Reception and the IEEE Young Professionals Reception)

Branding and visibility:

• Plenary Rooms sponsorship including pull-up banners (to be provided by the sponsor) placed on the plenary stage when the sponsor is presenting its own sponsored Plenary session
• Opportunity for a five-minute introduction (including the presentation of a video to be supplied by the sponsor) within the allocated keynote introductory slot
• Acknowledgment on home page of the Conference website as a Plenary Session sponsor, including sponsor’s logo with link to the organisation’s website
• Acknowledgment on home page of the Conference Mobile App as a Plenary Session sponsor, including sponsor’s logo with link to the organisation’s website
• 50-word organisation profile on the Conference Mobile App

Post-event:

• Use of Conference event logo until end of August 2023
• Access to the delegate list (subject to privacy legislation) two weeks prior and immediately post the event

Limited opportunities

Investment $US4,000 incl. GST per session ($A5,850)

Program involvement:

• Opportunity to sponsor one of the Concurrent sessions. The sponsor will be offered the opportunity either (a) to align your organisation with a Concurrent session which the IEEE EMBC 2023 Program Committee organises on a topic relevant to the sponsor (with an introduction/welcome of up to 5 minutes); or (b) for the sponsor to put forward options for its own Concurrent session topic and/or speaker (subject to approval by the Program Committee). Note that Concurrent sessions are running separately from the main Conference program and thus attendance numbers will depend on the appeal of the session topic.

Conference registration:

• One Conference Registration Pass (including entry to the official Welcome Reception and the IEEE Young Professionals Reception)

Branding and visibility:

• Opportunity for a five-minute introduction (including the presentation of a video to be supplied by the sponsor) within the allocated Concurrent session
• Opportunity to place one pull-up banner (to be supplied by the sponsor) at the front of the room during the sponsored Concurrent session
• Acknowledgment on home page of the Conference website as a Concurrent Session sponsor, including sponsor’s logo with link to the organisation’s website
• Acknowledgment on home page of the Conference Mobile App as a Concurrent Session sponsor, including sponsor’s logo with link to the organisation’s website
• 50-word organisation profile on the Conference Mobile App

Post-event:

• Use of Conference event logo until end of August 2023
• Access to the delegate list (subject to privacy legislation) two weeks prior and immediately post the event

Limited opportunities

Investment $US7,000 incl. GST per session ($A10,240)

Program involvement:

• Opportunity to host a 90-minute lunchtime symposium, with the sponsor able to select a speaker and topic for the session (subject to Program Committee approval). The package includes the provision of the lunch venue and audio-visual resources. Please note that the provision of all lunchtime catering will be at the expense of the sponsor.

Conference registration:

• One Conference Registration Pass (including entry to the official Welcome Reception and the IEEE Young Professionals Reception)

Branding and visibility:

• Opportunity for a five-minute introduction (including the presentation of a video to be supplied by the sponsor) within the allocated Lunch Symposium
• Opportunity to place one pull-up banner (to be supplied by the sponsor) at the front of the room during the sponsored Lunch Symposium
• Acknowledgment on home page of the Conference website as a Lunch Symposium sponsor, including sponsor’s logo with link to the organisation’s website
• Acknowledgment on home page of the Conference Mobile App as a Lunch Symposium sponsor, including sponsor’s logo with link to the organisation’s website
• 50-word organisation profile on the Conference Mobile App

Post-event:

• Use of Conference event logo until end of August 2023
• Access to the delegate list (subject to privacy legislation) two weeks prior and immediately post the event

Exclusive opportunity

Investment $US4,000 incl. GST ($A5,850)

All delegates to IEEE EMBC 2023 are required to wear the official name badge, which is attached via an event-branded lanyard. This is an opportunity for just one organisation to have its logo included on all delegate lanyards in addition to the Conference logo. A great way to gain considerable exposure throughout the entire event.

Branding and visibility:

• One colour version of the sponsor’s logo to be printed on each lanyard, to appear beside the Congress logo
• Acknowledgement on the Conference website as the Lanyard Sponsor
• Acknowledgement on the Conference Mobile App as the Lanyard Sponsor.

Exclusive opportunity

Investment $US5,000 incl. GST ($A7,310)

The Mobile App will be an easy and user-friendly means for all delegates to track the Conference program each day and to keep themselves up-to-date with the various happenings, including the social networking activities. This is an excellent opportunity for just one organisation to place its name on the App and to be an integral part of facilitating the Conference program.

Branding and visibility:

• Logo placement in a prominent position on the Mobile App homepage
• Acknowledgement on the Conference website as the Mobile App Sponsor
• One (1) push notification featuring the Sponsor’s message in the Mobile App on all Conference days.

Exclusive opportunity

Investment $US7,000 incl. GST ($A10,240)

The Welcome Reception event will be one of the most eagerly-anticipated networking opportunities of the Conference. This is an unparalleled chance for you to take your organisation and your message to event attendees in a relaxed and informal environment.

Branding and visibility:

• A three-minute speaking opportunity at the opening of the Reception
• The Reception area can be themed to suit the sponsor’s marketing needs (in consultation with the Organising Committee and at the sponsor’s cost)
• The opportunity to distribute promotional material within the Reception space
• The opportunity to provide entertainment during the Reception (to be approved by the Organising Committee and at the sponsor’s cost)
• Sponsor can provide “meet & greet” personnel wearing the sponsor’s provided apparel to welcome delegates (at the sponsor’s cost)
• The opportunity to display the sponsor’s brand via pull-up banners (to be supplied by the sponsor) in and around the Reception space
• Acknowledgement on the Conference website as the Welcome Reception Sponsor
• Acknowledgement on the Conference Mobile App as the Welcome Reception Sponsor
• Acknowledgment as Welcome Reception Sponsor in one official Conference social media post
• 50-word organisation profile on the Conference Mobile App.

Conference registration:

• One Conference Registration Pass (including entry to the official Welcome Reception and the IEEE Young Professionals Reception)
• Two additional entry passes into the Welcome Reception

Exclusive opportunity

Investment $US9,000 incl. GST ($A13,170)

IEEE Young Professionals is an international community of enthusiastic, dynamic, and innovative members and volunteers. IEEE is committed to helping young professionals evaluate their career goals, polish their professional image, and create the building blocks of a lifelong and diverse professional network. IEEE Young Professionals provides career advantage resources and helps members leverage the power of the global network through its expanding Affinity Groups and volunteer opportunities.

The evening of Thursday 27th July will see the IEEE Young Professionals Reception – an opportunity for IEEE Young Professionals members, younger delegates and students to mingle with one another and to build their professional networks for the long-term. They will also have the opportunity to speak with more experienced members of the IEEE community and to obtain valuable mentoring for their personal career development paths. The Reception is therefore also an unprecedented chance for an organisation to align itself with fostering the development of a highly motivated cohort of upcoming professionals – tomorrow’s leaders of our industry.

Branding and visibility:

• A three-minute welcome speaking opportunity at the opening of the Reception
• 100-word organisation profile in the Conference Mobile App
• The Reception area can be themed to suit the sponsor’s marketing needs (in consultation with the Organising Committee and at the sponsor’s cost)
• The opportunity to distribute promotional material within the Reception space
• The opportunity to provide entertainment during the Reception (to be approved by the Organising Committee and at the sponsor’s cost)
• Sponsor can provide “meet & greet” personnel wearing the sponsor’s provided apparel to welcome attendees (at the sponsor’s cost)
• The opportunity to display the sponsor’s brand via pull-up banners (to be supplied by the sponsor) in and around the Reception space
• Acknowledgement on the Conference website as the IEEE Young Professionals Reception Sponsor
• Acknowledgement on the Conference Mobile App as the IEEE Young Professionals Reception Sponsor
• Acknowledgement as IEEE Young Professionals Reception Sponsor in one official Conference social media post

Conference registration:

• Two Conference Registration Passes (including entry to the official Welcome Reception and the IEEE Young Professionals Reception)
• Four additional IEEE Young Professionals Reception passes

Exclusive opportunity

Investment $US7,000 incl. GST ($A10,240)

IEEE Women in Engineering is one of the largest international professional organisations dedicated to promoting women engineers and scientists, and inspiring girls around the world to follow their academic interests in a career in engineering and science.

The Women in Engineering Reception will be held on Wednesday 26th July and the Women in Engineering Lunch will be on Thursday 27th July. – opportunities for IEEE Women in Engineering members and delegates to mingle with one another and to build their professional networks for the long-term.

Branding and visibility:

• A three-minute speaking opportunity at the opening of the Women in Engineering Reception.
• The Women in Engineering Reception area can be themed to suit the sponsor’s marketing needs (in consultation with the Organising Committee and at the sponsor’s cost)
• The opportunity to provide entertainment during the Women in Engineering Reception (to be approved by the Organising Committee and at the sponsor’s cost)
• The opportunity to display the sponsor’s brand via pull-up banners (to be supplied by the sponsor) in and around the Women in Engineering Reception/Lunch space
• Sponsor can provide “meet & greet” personnel wearing the sponsor’s provided apparel to welcome delegates (at the sponsor’s cost)
• The opportunity to distribute promotional material within the Women in Engineering Reception/Lunch space

• Acknowledgement on the Conference website as the IEEE Women in Engineering Sponsor
• Acknowledgement on the Conference Mobile App as the IEEE Women in Engineering Sponsor
• Acknowledgement as IEEE Women in Engineering Sponsor in one official Conference social media post
• 50-word organisation profile on the Conference Mobile App

Conference registration:

• One Conference Registration Pass (including entry to the official Welcome Reception and the IEEE Young Professionals Reception)
• Two additional entry passes into the Women in Engineering Reception

Limited opportunities

Investment $US1,000 incl. GST ($A1,460)

• To be sent to all the attending delegates
• Advertiser to provide HTML email design

Limited opportunities

Investment $US400 incl. GST ($A590)

• Acknowledgement on the Conference Mobile App as a Media Partner
• 50-word notification sent on each day of the Conference

Limited opportunities

Investment $US200 incl. GST ($A290)

• Displayed in Plenary room on a nominated day immediately before or after a scheduled break. Artwork to be supplied by the advertiser

$US3,000 incl. GST ($A4,390)

Each Shell Scheme Standard booth includes:

• Space 3m x 3m (approx. 10’ x 10’) – 9 square metres in total
• White Octanorm booth with panels 2.4m high
• 2 x spotlights and 1 x 4-amp power connection
• Carpeting
• Organisation name in vinyl lettering on the fascia board

• Two exhibitor registrations (which include morning/afternoon teas each day)
• 100-word organisation profile on the Conference Mobile App
• A comprehensive exhibition manual
• Access to the delegate list (subject to privacy legislation) two weeks prior and immediately post the event

$US6,000 incl. GST ($A8,770)

Each Shell Scheme Large booth includes:

• Space 6m x 3m (approx. 20’ x 10’) – 18 square metres in total
• White Octanorm booth with panels 2.4m high
• 2 x spotlights and 1 x 4-amp power connection
• Carpeting
• Organisation name in vinyl lettering on the fascia board

• Four exhibitor registrations (which include morning/afternoon teas each day)
• 100-word organisation profile on the Conference Mobile App
• A comprehensive exhibition manual
• Access to the delegate list (subject to privacy legislation) two weeks prior and immediately post the event

$US1,000 incl. GST ($A1,460)

Each Trade Display includes the following:

• Space 2m wide x 2m deep (approx. 6’ x 6’) – 4 square metres in total
• One (1) trestle table
• Two (2) chairs
• Two exhibitor registrations (which include morning/afternoon teas each day)
• 50-word organisation profile on the Congress Mobile App.
• A comprehensive exhibition manual
• Access to the delegate list (subject to privacy legislation) two weeks prior and immediately post the event