Poster Guidelines

Poster sessions are a valuable method for authors to present papers and meet with interested attendees for in-depth technical discussions. Therefore, it is important that you display your results clearly to attract people who have an interest in your work and your paper.

Preparing Your Poster Presentation before the Conference


Picture of poster board

Your poster should cover the KEY POINTS of your work. The ideal poster is designed to:

  • attract attention
  • provide a brief overview of your work
  • initiate discussion and questions

The title of your poster should appear at the top in CAPITAL letters about 25mm (1″) high.

The author(s) name(s) and affiliation(s) are put below the title.

This year the provided poster boards are vertical and measure 8 feet in height and 4 feet in width. Your paper should fit within the following dimensions:

  • 3.75 feet wide (114.3 centimeters)
  • 7.58 feet tall (231.14 centimeters)

Carefully prepare your poster well in advance of the conference. There will be no time or materials available for last minute preparations at the conference. If you think you may need certain materials to repair the poster after traveling, BRING THEM WITH YOU.

Use color to highlight and make your poster more attractive, by using pictures, diagrams, cartoons, figures, etc., rather than only text wherever possible.

The smallest text on your poster should be at least 9mm (3/8″) high, and the important points should be in a larger font. Make your poster as self-explanatory as possible. This will save you time to use for discussions and questions.

Onsite Information

Push pins or Velcro will be provided to attach your posters to the boards.

Your poster must be posted at least 1 hour prior to your presentation time and removed immediately after the session. If your poster is left behind, it will be discarded.

Poster Printing

All authors should print and bring their posters with them to the conference or we recommend using the printing services listed below.

Print Facility

Disney’s Coronado Springs Resort
Customer Liaison

Print Production and Business Centers
1000 West Buena Vista Dr.
Lake Buena Vista, FL 32830

The Disney’s Coronado Springs Resort is just a few miles away from Disney’s Contemporary Resorts.  There’s a free shuttle service that goes to Magic Kingdom where you can pick up the monorail to Disney’s Contemporary Resort.

Please reference link below for complimentary shuttle information.

Poster Submission

Turn Around Time

4-6 hours per poster received


  • $6per sq ft per poster for 4 x 8’ anything smaller is $8 per sq ft
  • Payments accepted are cash, credit or charged directly to room

Retrieval Information

Poster boards can be picked up at the Business Center at Disney’s Contemporary Resort or Disney’s Coronado Springs Resort (address listed above) once completed