Call for Proposal

Call for Proposal: Workshops, Mini-Symposia, and Special Sessions

  • Workshops (Duration: Full or Half day)

    Workshops are hands on sessions which focus on current and future trends in medicine, biomedical engineering, and technology development in health care. A workshop may be delivered by a group of leading researchers and pioneers in their respective areas in a half day format with a nominal fee charged to each registrant. Workshop Organizers and Speakers are expected to be present at and facilitate the workshop by his or her own means and provide any materials required for the workshop. A recommendation of 6 speakers should be included to facilitate the workshop.

    Whereas each workshop attendee registers and pays to attend a workshop for a fee; a fee which is charged in addition to his or her conference admission item, workshops carry more of a requirement to be of broad interest, attractive, and to meet a full workshop experience for the attendees who registers and pays. Therefore, workshops are expected to be a classroom experience with hands-on learning and networking with a minimum of approximately 10 workshop attendees, who share an interest in the subject matter.

    In the unfortunate event that a workshop is accepted and scheduled, but does not meet the required workshop attendee registration, the organizing committee reserves the right to cancel a workshop due to lack of interest. In such a case, the workshop organizer would be advised of the decision to cancel up to 30 days before the event, and all workshop attendees who registered in advance for the canceled workshop would be given the option to receive a refund for the workshop fee or to select another workshop or their personal interest.

    Workshop organizers are encouraged to promote their scheduled workshop and to actively engage with the society in promotional efforts for the workshop.

  • Mini-Symposium (Duration: 90-minute time slot)

    Mini-Symposia are dedicated to talks and panel discussions from leading researchers covering a specialized topic in multi-disciplinary and cross-disciplinary areas of biological and biomedical engineering, medicine, health care, clinical applications, and biomedical education. Mini-Symposia sessions should have no less than 4 speakers, and no more than can be successfully managed in the 90-minute session time allotted. As the 90-minute session time cannot be extended, we recommend a Mini-Symposia have no more than 6 speakers. This would provide 15 minutes of presentation time for each speaker broken down into 10 minutes of talk-time and a five-minute question and answer period from attendees.

  • Special Sessions (Duration: 60- or 90-minute time slot)

    Special sessions are specially devised to include panel discussions or non-technical talks on topics such as research funding, entrepreneurship, or technology transfer.

Submission Timeline

  • Submission Extended Deadline: Jan 19, 2024
  • Notification Date: Jan 26, 2024
  • Final Proposal Submission Date: Feb 16, 2024

What are this year’s Conference Themes to be considered for proposal submissions?

  1. Theme 1: Biomedical Signal Processing
  2. Theme 2: Biomedical Imaging and Image Processing
  3. Theme 3: Bionanotechnology and BioMEMS
  4. Theme 4: Computational and Synthetic Biology
  5. Theme 5: Cardiopulmonary Systems and Physiology-based Engineering
  6. Theme 6: Neural and Rehabilitation Engineering
  7. Theme 7: Wearable Biomedical Sensors and Systems
  8. Theme 8: Biorobotics and Biomechanics
  9. Theme 9: Therapeutic & Diagnostic Systems and Technologies
  10. Theme 10: Biomedical and Health Informatics
  11. Theme 11: Biomedical Engineering Education and Society
  12. Theme 12: Technology for Women and Children’s Health/Equity and Access for well-health

Submitting A Proposal

  1. Create a description of your proposal in PDF format as per the guidelines here:
  2. Go to the submission site:
  3. Create an author account & log-in
  4. Create a new submission & complete the submission form
  5. Upload your PDF proposal description


  • Yes. All potential speakers must be included in your proposal therefore, it is critical to make sure they are willing, able, and committed to traveling to EMBC to present and participate in the proposed session.  You can make changes to your speaker roster, but a strong proposal will include a list of speakers who have committed to attend.

  • No, a 1-page summary of your talk is not required.

  • No. There will be no financial support, registration support, travel reimbursements, or grants to cover any expenses for speakers/organizers that are invited to participate in Workshops, Special Sessions, or Mini-Symposia.

  • Yes, they are required to register and pay his or her applicable admission fee to attend the conference.  Acceptance of a Proposal is not indicative of complimentary registration.